One order list
No copying orders from WhatsApp chats and calls into a sheet
- Every order lands in one list with an order code
Comparison · Bagdor and Excel
Excel, the register and the diary, or Bagdor?
Excel, a register and an order diary can run a small distribution business, but every order, bill, crate and payment has to be written by hand, often twice. Bagdor keeps all of it in one system: retailers order on WhatsApp or the app, bills are made for you, and drivers record delivery, crates and cash at the shop.
Bagdor is distributor management software from Lucknow, India. This page compares it with running distribution on Excel, a register or a diary.
One order listBills made for you
Excel and paper vs Bagdor
The same day’s work, done two ways.
| Area | Excel, register or diary | Bagdor |
|---|---|---|
| Taking orders | Copied from WhatsApp chats and calls into a sheet or diary | Retailers order on WhatsApp or the Retailer App; all orders land in one list |
| Each shop’s rate | Looked up and typed on every bill | Applied automatically from the retailer’s own rate |
| Credit limits | Remembered, or checked after the goods have gone | Shops over their limit are flagged before you approve |
| Challans and GST bills | Typed one by one, often after the orders close | Made automatically overnight for every approved order |
| Stock and expiry | Counted by hand; old stock found too late | Stock by batch and expiry, oldest out first, near-expiry lists |
| Crates | Written in the driver’s diary, if at all | A running crate balance per shop, counted at every stop |
| Driver cash | A paper slip at the end of the day | Cash and UPI recorded against each bill, matched at day close |
| Udhaar and reminders | A register and phone calls | Dues by age and a WhatsApp reminder every morning |
| Many people at once | One file, many copies | Owner, Manager and Cashier roles, each with their own access |
| Cost to start | Little or nothing | A monthly subscription and a one-time deployment; quote after a demo |
Keep your sheets if you like
Moving to Bagdor does not mean giving up Excel. Retailer ledgers and most lists export to Excel or PDF, for your accountant, a partner or your own checks. What stops is the typing: orders, bills, crate counts and payments are recorded once, where they happen.
Moving your data
Your products, retailers and rates are moved into Bagdor for you, and your team is trained, as part of a one-time deployment. Bring your current sheets to the demo and we will show one day of your own business in Bagdor.
When to use which
Excel or a register can be enough when
- You supply a handful of shops.
- One person takes the orders, bills and collects.
- There is little udhaar and no crates to track.
Bagdor makes sense when
- Orders come from many shops on WhatsApp and calls.
- Several drivers deliver and collect cash.
- Udhaar is spread over many retailers.
- You serve from about 50 to 300+ retailers.
What changes when you move from Excel to Bagdor
Bills made for you
Approved orders become challans and GST bills automatically overnight, at each retailer’s own rate.
Stock that matches
Stock by batch and expiry, first-expiry-first-out, and write-offs on record.
Money on record
Cash and UPI recorded against each bill, dues by age and a WhatsApp reminder every morning.
Questions distributors ask
Can I keep using Excel with Bagdor?
Yes. Retailer ledgers and most lists in Bagdor export to Excel or PDF, so you can keep the sheets your accountant or partners like to see.
Will my Excel data be lost when I move?
No. Moving your existing data into Bagdor and training your team are covered by the one-time deployment. Bring your product, retailer and rate lists to the demo.
Excel ya register se Bagdor par aane mein kitni mehnat lagti hai?
Your products, retailers and rates are moved into Bagdor for you as part of the one-time deployment, and your team is trained. After that, retailers order on WhatsApp or the app as before, and the typing is done by Bagdor.
When is Excel enough?
If you supply a handful of shops, take few orders and one person does all the work, a sheet or register can be enough. Once orders come from many shops by WhatsApp and calls, several drivers collect cash and udhaar grows shop by shop, mistakes and missed orders cost more than software. Bagdor suits distributors serving from about 50 to 300+ retailers.
See also
See Bagdor run one day of your business
We load a sample of your products and retailers and walk your team through it.
